Default Procedure Notes

So, quick, how can you bill CPT code 64483 for both left and right on the same day?  Would you enter it twice or use a modifier?  If so, what modifier?  Will Medicare accept or reject it? Hmmmm!

Multiply this tricky little case by 100, and you'll recognize why even the most experienced billers need a way to keep track of special-case instructions.  Rexpert release 9.3 gives you a way to enter this kind of information one time, and then gives you a visual warning (without a time-consuming pop-up) in Charge Entry when instructions/tips are available.

Open a Rexpert session and go to Settings->Procedure->Procedure Maintenance. Choose the procedure to which you want to add a note and click the Notes button.

(Click on any image to enlarge.)

Click the New Note button on the left-hand side of the window. Fill out the Type of Message (this should be set to Display, otherwise the note will only be visible if you come back to this screen) and the Message itself.  Once you have filled this out, click the Save button on the left-hand side of the window. You can enter multiple lines of information, if needed.

Later, when you are entering charges and use this code in the Procedure field, it will change from the regular light blue to a bright yellow. This means that procedure has notes that you can view.

To view those notes, press CTRL-D on your keyboard; press the CTRL key on either the left or right-hand side of the keyboard, and the D key at the same time. When you are done viewing the notes, click the OK button at the bottom of the Procedure Information window. If a procedure doesn't have notes, the Procedure field's background will not change colors.

There you have it! A quick and easy way to give yourself useful hints and tips when creating a charge.